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AG refutes report on “irregularities” in AG deptt.
Published on 21 Jun. 2011 12:57 AM IST
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Drawing attention to a news item “irregularities in Accountant General Nagaland”, published in a local daily June 12 last purportedly issued by “working group established for welfare measures based at Dimapur”, the office of the account general, Nagaland has issued a long clarification Monday.
Maintaining that it was not aware of such “working group”, the office of the accountant general (A&E) in press rejoinder, said it welcomed constructive criticism but issuing press release without ascertaining the true facts was against the democratic convention and ethics.
“If the ‘welfare group’ had any genuine grievances they could have approached the AC/DAC instead of taking the issue in the press/media,” the AG office statement rued.
Stating that it has been urging, through press, that any person aggrieved with the working of the office, to report any case of undue harassment or bribery,
Such appeals were made three times in span of last six months. It was also mentioned that if any official of this office solicited “incentives” for getting work done, then the name of the official should be reported immediately to the higher authorities concerned through phone in person or by email. But by merely stating “some staffs” is not actionable unless it is substantiated by solid proof.
It may be mentioned here that a special drive for speedy settlement of pension cases is being conducted in collaboration with the state government and the accountant general and terms of staff especially earmarked are being sent to various departments for pensions documentation and training in spite of acute shortage of staff and quantum increase in work load.
In this connection, the accountant general and the DAG during the various meetings held with the state government suggested that pension papers should be initiated well before the retirement of the official and to release provisional pension to the pensioners to avoid financial hardship. As per the rule it is informed to all that pension/GPF papers should be submitted to AG office six month before the date of retirement of government servant.
However, the state department fails to adhere to this provision and the pension/GPF documents are submitted with a delay ranging from one year to even after 4/5 years of the retirement of government servant in many cases.
Regarding issue of pay slips, timely submission of incumbency list and post continuation order would help this office in disbursement of pay slip in a disciplined and timely manner. Pay slips are generally held up due to non-submission of complete documents and not for any incentive.
In fact there is a strong system of monitoring of pending cases of all entitlements.
With regard to annual GPF statements, this office receives treasury accounts with many missing vouchers and in many cases, subscription amounts are indicated without subscribers GPF account numbers. Hence, this office, in the absence of proper account number and name, has to post the amount in suspense.
In many a cases treasury accounts are received without departmental major heads.
Correspondence in this regard are being made regularly with concerned treasury officers and persons concerned to update the missing credits.
With regard to settlement of final payment cases, just recently this office published a list of 506 settled cases competed in the last five months in a Local daily and henceforth cases settled during the month will be published regularly for the benefit of the retired persons.
With regard to delay in HBA/MCA loans availed by state government employees, interest calculation and final clearance is always issued only after cross verification with vouchers received directly from the treasury and not on the strength of a loanees’ statement which in majority of the cases is found incomplete.
The recovery statement is always cross-checked with relevant treasury vouchers. Similar names of loanees delay clearance as accurate confirmation have to be made on who have availed loan and who have not.
A special drive under the initiative of the DAG for issue of clearance of loans availed has recently been initiated with all DoDs being informed of loanees under their respective departments.
It appears that these baseless allegations are being made since the entry of middleman in AG office has been stopped.
Public Interviews inside the sections were banned after it was observed that many a middleman were found loitering the corridors hampering smooth flow of works.
Instances of behaviour under the influence of intoxicants and instances of threat on staff members were also noticed.
In this regard attention is invited to the press release which appeared in the last Friday issue of local dailies wherein it was especially mentioned that numerous middleman operated in this office.
If the state government officers/officials/retired persons were victims of these middleman/dalals then are requested to be patient and wait their turn in settlement of their cases and not resort to payment for advancing their cases.
So all retired persons are requested not to resort to the practice of payment for settlement of their cases.
This office feels that by the recent steps initiated where cases are settled strictly on “first come first served basis” and in a transparent manner that interest of some vested groups were severely hampered that such allegations against this office are being made which have no basis.
As of today, this office is doing its utmost to settle as much cases as possible by diverting extra manpower.
If the welfare group” feels that anomalies exists in AG office the they are welcome to approach the AG/GAG and point out the anomalies with concrete proof.
The welfare group is also invited to this office along with the survey report for further discussion to find positive outcome.
This office has however failed to trace out both the persons who have signed the press release.
It is requested that the media may convey the message that AG/DAG are available for hearing out allegations being made.
With regard to AG staff approaching state establishments with “audited voucher”, it is informed that as per rules and internal control mechanism in this office carrying out vouchers outside this office to the state departments is not permissible. However, it such any incident has occurred the “weafre group” is welcome to approach this office with concrete proof so that appropriate action can be taken.
On the serious allegation against DAG which is totally unjustified and in bad taste. No such incidents on misbehavior or ineptitude have occurred after the DAG assumed office in AG Nagaland.
If the welfare group is witness to any such incident or can substantiate teir allegations, they are invited to submit evidence in person.
With regard to computerization all possible efforts are being taken and all necessary funds are being provided by our department. Currently work is in process for upgrading voucher level computerization and PF, pension and gazetted entitlement wings.
The accounting wing of this office is fully computerized and public related sections like pension, GPF etc., are partially computerized. However this office feels that merely computerization is not the solution to the problem of “middleman” and malpractices.
Once again it is reiterated that this office is open to ideas and suggestion which lead to solution for betterment of the office work culture and better output and we need the support and cooperation of all stakeholders. Merely leveling unjust criticism will to lead to any improvement but positive criticism will help us to serve the state and the public at large better.

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